The Ultimate Wedding Planning Timeline: What to Do and When to Do It

Jan 6

Bride and groom walking to their wedding reception, representing the ultimate wedding planning guide.

Planning a wedding is equal parts exciting and overwhelming. From finding the perfect dress to booking your dream venue, the to-do list can feel endless. But don’t worry — I’ve broken it down into a simple, step-by-step timeline to help you tackle wedding planning like a pro. Here’s everything you need to know, from the moment you say “yes” to the moment you say “I do.”

12-18 Months Before the Wedding

Set Your Budget
This is where it all begins. Talk to your partner and any family members contributing to the wedding to determine your overall budget. This number will guide every decision you make moving forward.
Create Your Guest List
Draft a list of everyone you want to invite. This will help you choose a venue that can accommodate your crowd.
Book Your Venue
The venue is one of the first big decisions you’ll make, and popular spots can book out over a year in advance. Lock in your dream location as soon as possible.
Hire a Wedding Planner (Optional)
If you’re planning a large or intricate wedding, a planner can be a lifesaver. Even if you’re planning on your own, consider hiring a day-of coordinator to handle logistics.
Choose Your Wedding Date
Think about the season, significant dates, and availability of key guests before setting your date in stone.

9-12 Months Before the Wedding

Book Your Photographer
Wedding photographers can book up quickly, so this is the time to secure someone who matches your vibe. (Hi, I’m Stevie, and I’d love to capture your story!)
Find Your Dress
If you’re ordering a gown, it’s best to start early to allow time for fittings and alterations.
Book Your Vendors
Think florists, caterers, DJs or bands, and officiants. Reach out early to ensure your favorites are available on your date.
Plan Your Engagement Photos
This is a great time to schedule a session to celebrate this exciting chapter and use the photos for your save-the-dates or wedding website.

6-9 Months Before the Wedding

Send Save-the-Dates
Let your guests know to mark their calendars, especially if it’s a destination wedding or during a busy season.
Start Planning the Details
Decide on your color scheme, decor, and any personal touches you want to incorporate. Pinterest boards, anyone?
Book Hair and Makeup
Secure stylists for your big day. Schedule a trial session to test out your dream look.
Order Bridesmaid Dresses and Groomsmen Attire
Make sure your bridal party has enough time to order, try on, and alter their outfits.

married couple who just eloped running together on a beach. — *“Dream big, plan intentionally, and savor every moment on your way to 'I do.’”*

3-6 Months Before the Wedding

Order Invitations
Once your invitations are ready, give yourself plenty of time to address and send them.
Finalize the Menu
Coordinate with your caterer to taste-test and lock in your meal options.
Plan the Timeline
Work with your planner or venue coordinator to create a detailed schedule for the day. Include time for getting ready, photos, and travel between locations.
Book Transportation
If you need shuttles or a getaway car, now’s the time to reserve them.

bride and groom exchanging wedding vows on their wedding day

1-3 Months Before the Wedding

Send Invitations
Mail your invitations about eight weeks before the wedding. Include RSVP details and any information about accommodations or schedules.
Write Your Vows
If you’re writing your own vows, start drafting them now. (Pro tip: Keep tissues nearby while you brainstorm.)
Do a Final Dress Fitting
Make sure everything fits perfectly and schedule your final fitting closer to the wedding date.
Confirm Details with Vendors
Double-check arrival times, contracts, and any last-minute changes.
Create a Wedding Playlist
If you’re handling the music, curate a playlist for the ceremony, cocktail hour, and reception.

2-4 Weeks Before the Wedding

Get Your Marriage License
Research the requirements in your state and apply for your license within the allowed timeframe.
Break in Your Shoes
Avoid blisters on your wedding day by wearing your shoes around the house.
Pack Your Bags
If you’re heading off on a honeymoon right after the wedding, start packing now.
Prepare an Emergency Kit
Include items like safety pins, stain remover, tissues, and snacks for any day-of surprises.

The Week of the Wedding

Confirm Final Headcount
Let your caterer and venue know the exact number of guests attending.
Get Plenty of Rest
Easier said than done, but do your best to relax and recharge. You’ll need the energy!
Practice Your Walk
Run through the ceremony with your wedding party and officiant to ensure everything flows smoothly.
Pack for the Day
Bring your dress, accessories, and any decor items you’re responsible for to the venue.